Work hours: 7:00am-3:00pm
The Administrative Assistant position provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.
You will be responsible for organizing and filing safety materials. Must be well versed in Excel, Power point, Word, and Teams. Must be very organized and able to formulate a calendar of events. Must understand filing systems.
Job Description
- Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
- Supports managers and employees through a variety of tasks related to organization and communication.
- Responsible for confidential and time sensitive material.
- Familiar with a variety of the field's concepts, practices and procedures.
- Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
- Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
Responsibilities
- Answer and direct phone calls
- Organize and schedule meetings and appointments
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies Provide general support to visitors
- Provide information by answering questions and requests
- Generate reports
- Handle multiple projects
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Handle sensitive information in a confidential manner
- Reply to email, telephone or face to face enquiries
- Develop and update administrative systems to make them more efficient
- Receive, sort and distribute the mail, greet and assist visitors.
- Back-up to CSR
- Any other duties assigned by Plant Manager.
Qualifications
- Minimum 3 years of progressive administrative experience
- Ability to efficiently manage multiple projects and competing priorities with strong time-management skills and the ability to quickly adapt to a changing business landscape
- Excellent interpersonal skills to maintain and develop successful relationships with both internal and external contacts with the ability to work with all levels of the organization
- Attention to detail and accuracy with excellent written and verbal communication skills
- Strong decision quality when managing schedules while understanding the difference between urgent and important
- Good problem-solving skills
- Demonstrated ability to exercise confidentiality
- High school diploma; higher education preferred
